GPHA Minutes May 5th, 2024
Board Members:
Dave, Jed, Lisa
Call to Order:
7:06
Recurring Business:
Treasurers Report:
– Still getting into Quickbooks capabilities, but numbers look good
Design Review:
– Privacy fence
– – Possibly require neighbor’s approval? No, would become problematic.
– – Suggest trees instead?
– – – Finish discussion offline
– Resident – replacing deck board and railing
– – Approved pending application submission
– Dave’s deck
– – Approved
– Resident – new fence
– – Application tentatively approved, Board to discuss after
Old Business:
Password changes on Bank, Kaman & Cuisimano, Quickbooks
– QB will hopefully be resolved once form is submitted to remove Dennis
– – Need to pay yearly bill
– – Set up autopay?
– Bank – Jed to speak with bank to be assigned as ‘superuser’ on account
Gmail account has been shared to all board members
Stationery made
Future meeting location – To be at the Community Center?
– Dave to look into further
– Once or twice a year at a restaurant
Maintenance walkthrough – June
– Need to revise letter that is sent out
– Put up sign beforehand to let residents know it is coming
– Possibly send mailer as well? Dave to look into cost for bulk mailing
Resident idea to establish email list of residents
Two houses of concern
– House that was on fire
– Parkland house
– – Dave reached out to both, no response. Will look into next steps
Garage Sale
– June 7-8 – Friday night 6-8 – all day Saturday 8-3
– Lisa got form, Dave will fill out and return
Ice Cream Social
– August 18 – 6-8
– – Jed reached out to two venders, will continue to gather information
– Resident suggestion – Mitchells, Ritas (in Streetsboro), Strickland
Garden Policy
– Need for resident survey
– – Dave to polish his version, Jed to put on facebook for basic survey
– Points of contention
– – Fence styles, size, material
– – – eight feet
– – Location on property
– – No visible equipment
– – Clearing bed by certain time of year
House with improperly cleared trees
– Board to discuss online
Solar Panel Policy
– No need for written policy
– Subject to Design Review
New and Ongoing Business:
Davey Tree behind schedule
– We need to quote for other companies
– We’re paid through this year
– – Resident suggested Reynolds
– Dave to send proposals out
Discussion on board communication
– emails to residents should go through the official gmail account with no personal signature
Ideas to improve the neighborhood
– Food truck
– Holiday get-togethers
– – Special Halloween
– – Parade
Need for more resident support
– Facebook postings
– Letterboard
– Mailings during the year?
– “Have an idea?” form on website
– tease opportunities for stuff like the block party
Discussion on sheds and amending bylaws
Next meeting – June 11
Meeting Adjourned: 8:30