GPHA Minutes April 9, 2024
Executive Session
Board Members:
Dave, Jed, Lisa, Tom
Residents:
Call to Order:
6:35
Recurring Business:
- Treasurers Report:
-
Design Review:
– 10056 – New Deck – Approved
– 10061 – Basketball Hoop – Approved - Website Update:
New and Ongoing Business:
-
Nominations for Offices
– President – Dave
– Treasurer – Jed
– Secretary – Jed
– Design Review – Dave, Jed, Lisa, Tom -
Delineation of duties
– Answering emails from residents – Jed
– Answering contacts from official sources – Dave
– P.O. Box – Dave, Jed
– Scheduling room for meetings – Dave -
Maintenance Walkthrough (June)
– Dave to put up letterboard sign before
– Mailed postcard?
– Facebook posting -
Activity on Facebook account
– Jed to spearhead -
House with fire
– Dave to reach out for a status update -
Andover house with a lot of stuff in driveway all the time
– Dave to look into -
Outsourcing Treasurur duties
– Szweda Consulting – $90/hr
– Dave and Jed to investigate needs
– – Set up online payment portal - Jed to handle Ice Cream Social (Aug 18)
-
Dave and Jed to handle garage sale (June 7-8, 6-9 and 9-3)
– Dave – city permit
– Lisa – advertising in papers
– Jed – sign-up form, map, banner for facebook - Late fee notices sent out at end of March (by Dennis)
Action Items:
- Dave to change all passwords, emails, and phone numbers on all accounts
- Dave and Jed to remove Dennis from bank account and add themselves – Jed to be primary user
- Dave and Jed to remove Dennis from Quickbooks and add themselves – Jed to be primary administrator
- Dave to update Kamen & Cuisimano to remove Dennis and add Jed
- Jed to share access to email account with Board
- Jed to share logo file for Dave to make stationary
Meeting Adjourned: 7:45